BOOKINGS

Hiring Swanwick Memorial Hall is straightforward and flexible, whether you’re planning a one-off celebration, a community event, or a series of regular sessions.

Our pricing is designed to be fair, transparent, and great value for the high-quality spaces we offer.

Below, you’ll find details of our prices, along with information on deposits and payment terms.

Make a Booking

Hire Costs

Community Corporate
Per Hour £18 £30
Half-Day (4 hours) £65 £75
Full Day (8 hours) £120 £150

Kitchen - Standalone hire of the kitchen is £8 per hour

Community Rate is for registered charities, voluntary and community groups and the general public.

Regular User Discount - there is a 10% discount for regular/repeat bookings.

 

One-off bookings:
Full payment is due within 7 days of booking.
Bookings made within 14 days of the event require immediate payment.

Regular hirers:
Invoices will normally be issued monthly and payable within 14 days.

Full Terms and Conditions can be found here.

Is a Deposit Required?

Kakou CIC may require a refundable cleaning and damage deposit for:

  • private parties;
  • celebrations;
  • children’s parties;
  • large events;
  • evening events;
  • events involving food or alcohol;
  • bookings involving external equipment; or
  • any booking considered to carry an increased risk of damage or additional cleaning.

The standard deposit will normally be £50, although a higher amount may be required for larger or higher-risk events.

What if I Need to Cancel?

Cancellations must be made in writing.

Unless otherwise stated in the booking agreement, the following refund terms apply:

  • more than 28 days before the Event: full refund;
  • between 14 and 28 days before the Event: 50% refund;
  • fewer than 14 days before the Event: no refund.

Kakou CIC may, at its discretion, issue a refund or credit in exceptional circumstances.

Any non-refundable costs already incurred by Kakou CIC may be deducted from a refund.

Failure to attend does not entitle the Hirer to a refund.

Regular Hirers must give as much notice as possible when cancelling individual sessions. Repeated cancellations may result in future dates being released.

Cleaning and Leaving the Hall

The Hirer must leave the Hall ready for the next user.

Before leaving, the Hirer must:

  • wipe tables and work surfaces;
  • clean any spills;
  • sweep floors where necessary;
  • wash and return kitchen items;
  • return furniture to the agreed layout;
  • stack chairs safely;
  • remove decorations;
  • remove food;
  • dispose of rubbish as instructed;
  • switch off equipment and appliances;
  • close windows;
  • turn off lights; and
  • secure the building where responsible for doing so.

The Hirer must not leave waste beside external bins unless specifically authorised.

Large quantities of event waste must be removed by the Hirer.

Additional cleaning charges may be applied where the Hall is not left in a satisfactory condition.